Frequently Asked Questions: Your Part-Time Controller, LLC

Interested in knowing more about YPTC? We have compiled answers to some frequently asked questions (FAQs) about our nonprofit accounting, CFO, and financial management services.

If your question about our services isn’t addressed below, or if you’d like more information, please don’t hesitate to contact us.

What services does Your Part-Time Controller provide for nonprofits?

We offer and provide comprehensive nonprofit financial management services. Where other firms may only offer bookkeeping, we like to consider ourselves the ‘all-in-one’ service provider. In addition to bookkeeping, YPTC provides financial planning, budgeting, cash flow management, financial reporting, audit preparation, and strategic controller and CFO-level guidance. We take the time to learn what your unique organization needs.

And if you are unsure about what your organization needs, trust that with over 30 years of experience, we know nonprofits. We will provide analysis and recommendations and can provide full assessments. Your success is our top priority.

To learn more about what nonprofit accounting entails and what you need to know, read our guide.

How does Your Part-Time Controller customize its services for each nonprofit?

Simply put – we listen. We take the time to understand your mission and goals and develop a plan from there. We will evaluate your current processes and make recommendations for improvement. We will implement software, develop budgeting and forecasting processes and tools, and customize reporting structures, all while communicating with you along the way. We will help train your staff on best practices, provide strategic guidance, and check in with you frequently. Our mission is to help you achieve your mission.

What sets Your Part-Time Controller apart from other financial management firms?

Unlike other firms offering a ‘one-size-fits-all’ approach to nonprofit accounting, we provide direct communication with dedicated accounting professionals who understand your organization’s priorities. We stand out because of our tailored approach, customized nonprofit solutions, expertise in nonprofit financial management, and commitment to excellence and innovation. Our staff is based in the U.S. Your YPTC team will provide attentive support and industry-leading expertise.

Why does Your Part-Time Controller only work with nonprofits?

We build better accounting departments so our clients can build a better world. Unlike other firms, we specialize exclusively in the nonprofit sector.

With over 30 years of serving nonprofits, we understand the nonprofit sector, we believe in it, and we believe in you. We understand the common pressures placed upon nonprofits of all sizes, funding issues, reporting requirements, board responsibilities, and general economic challenges. While all businesses must strengthen their internal controls to be successful, nonprofits are more likely to have fewer resources to reach this goal. Often, they face increasingly complex financial and accounting concerns, as well as scrutiny from legislators and the public. Chances are we’ve seen – and solved – whatever financial question that your nonprofit may have.

We’ve dedicated ourselves to helping nonprofits navigate the challenging environment of finance and accounting, so you can do what you do best.

How does Your Part-Time Controller approach client communication?

At YPTC, we approach communication with professionalism, clarity, and a deep commitment to building strong relationships. Communication is central to building mutual trust and ensuring that clients receive clear, timely information and support. We get to know your needs and communication preferences right away, so that we can communicate in the ways that work best for you—whether in person, by phone, through digital means, or a combination of all these. YPTC staff are based all over the U.S., not just in our physical office locations. We are available and equipped to work with you locally or remotely.

With YPTC, you’ll receive timely, consistent, and high-quality communication. Our staff are known for proactively sharing updates, listening generously, and tailoring communications to each client’s needs and preferences. Our aim is to make sure you feel informed, supported, and valued.

You can also expect transparency and responsiveness from YPTC. Building stronger nonprofits is our mission. We know nonprofits, we believe in the work you do, and we are invested in your success. We are active listeners and responsive, professional, and caring communicators. We speak your language, understand your needs, and ensure that critical communications reach the right stakeholders—at the right time.

How does Your Part-Time Controller leverage technology in its financial management services?

We prioritize the ongoing development of our staff by fostering a culture of continuous learning and training. Education is even listed as one of our cultural pillars. We provide numerous company-sponsored training opportunities throughout the year, many of which focus on the latest accounting technologies and emerging trends in our profession. We encourage our team members to seek learning opportunities outside of work hours.

In addition, by investing heavily in researching and developing new solutions to make financial reporting easier and more efficient, we are consistently improving our client experience. Many clients describe our services as a ‘no-brainer’ as they rely on our help to make data-driven decisions.

How does Your Part-Time Controller ensure quality control?

YPTC staff are your nonprofit accounting experts. Your YPTC team will be comprised of individuals with specialized expertise in the areas you need help with most. Moreover, you can rest assured that your point of contact isn’t working alone. They have access to over 800 YPTC staff nationwide who stand ready to provide additional support when needed. After all, support is a core value of our firm.

Everyone you’ll work with at YPTC is highly experienced and receives rigorous and ongoing training to support their continuing education, another YPTC core value. We hire the best of the best—and you get the benefit. Our staff—all US-based employees (not contractors)—are held to high standards for quality; we that know accuracy is paramount for audit-ready, reliable financial reporting and confident decision-making.

YPTC clients not only have a dedicated client service manager providing support to our staff, but also have two internal departments, Quality Control and Financial Report Design and Automation, dedicated to ensuring they receive high-quality financial reports. Our Quality Control team conducts periodic formal reviews for every client and serves as an additional quality assurance resource for our staff.

We invest heavily in technology through ongoing research, training, and support for new solutions that enhance efficiency and quality in financial reporting and improve our quality of service to clients. Additionally, we leverage proprietary technology to perform quality checks and assist with analysis.

We routinely incorporate feedback from our clients to help us continue improving and tailoring our solutions and services to best fit your needs.

How does Your Part-Time Controller ensure compliance with regulations and reporting requirements?

Ensuring compliance is a top priority at Your Part-Time Controller, LLC. We stay updated on all relevant nonprofit regulations and have an in-house training department that consistently provides our staff with the most up-to-date information and resources.

Our clear, easy-to-understand financial reports and documentation support audit preparation and regulatory compliance. And auditors LOVE us. Audit firms often refer us to their clients since we help ensure our clients’ accounting records are complete and accurate on an ongoing basis. Learn more about our role in the audit process.

How can my nonprofit get started with Your Part-Time Controller’s services?

To get started, contact us and schedule a consultation. During the consultation, we will discuss your organization’s needs, goals, and challenges, and how we may be able to help. The best part- you will be in touch with a nonprofit accounting expert who can help determine what’s next and set you up for success.

What’s our commitment?

None – you’re not locked into any specific time frame. When you decide to use Your Part-Time Controller, we’ll issue an engagement letter spelling out our services. We make it as easy as possible for you. We provide whatever level of services and the amount of time we’ll spend with you that best suits your needs. As long as you’re happy with us, continue to use us. You can cancel at any time.  But we don’t think you’ll want to: we’re extremely proud of our high level of client retention. Many of our clients have been with us for years. We’re relying on your being so happy with our services that you’ll want to continue. It’s that simple.

What does Your Part-Time Controller charge for services?

Our pricing model is based on your needs. In working with YPTC, you get all the financial services you need at a fraction of what it would cost to have these people on your payroll. Costs are based on the amount of time and services you need – we charge only for the work performed. Our people work effectively and efficiently: if they get their work done quickly, we charge less.

For further questions or information, please reach out to us. We are committed to supporting your organization’s mission and success. And for free nonprofit accounting information, check out our resources page.